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How to Write a Wedding Invitation List

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          So you are preparing for your big day, congratulations! Your wedding will be the happiest moment of your life. You must have been planning this big event in your head your whole life, dreaming of how wonderful it will be. Unfortunately planning your dream wedding in any short amount of time with your other daily responsibilities is what makes it very stressful. Luckily there are ways you can reduce this stress by learning efficient ways to go about the wedding planning tasks. One of the major and most important components of a wedding is the wedding list, who you are going to invite. The wedding list is vital because you need an accurate number of people in order to order everything else for your wedding including reception hall seating, venue selection, how many plates of food, so on and so forth. If you are stuck or on a budget and don’t know who to invite to your wedding or how to go about making the list follow the tips below to help your write your wedding invitation list.


Step 1

Get a spreadsheet program such as excel to organize your wedding invitation list. A computer program is a much better way to start organizing and keep your wedding invitation list. This is a better method to use than just writing down on paper your wedding list. Writing down on paper will be more difficult to organize as well as keep multiple backed up copies of. In addition a wedding invitation list on the computer can be emailed and sent to any of the people working for you in your wedding party. You will need an accurate number of the total number of persons for many of your wedding planning activities. You can also easily count up with the computer any total number of people on your list without making any mistakes counting by hand.

Step 2

Start organizing your list. There are different ways to start the headings but generally you will want to make two separate tabs one for the bride’s side of the family and one for the groom’s side of the family. Under each spreadsheet tab you will then want to make separate column headings. You should separate your wedding list into groups that you easily understand or will make it easier for you to generate your list. For example you can separate by relation to you and make columns such as, immediate family, 1st cousins, 2nd cousins, 3rd cousins, college friends, other friends, work friends, and acquaintances. You can also try another method of organization for your wedding list headings. You can organize it by last names. And have a list under each column of last name headings.

Step 3

After you have your heading columns, one for the groom’s side and one for the bride’s side you should begin to populate the wedding invitation list. You can just go off memory and try to add all names under the headings you have chosen. This task should be much easier now that you have already made headings with the different parts of your social life already laid out. Do not try to finish the wedding list in a day. It may take a week to a few weeks. Keep saving your draft and going back to it periodically to add names or less familiar acquaintances that you may have forgotten.


Step 4

Once you have finished typing your wedding list, you can get a count of how many people you are inviting in total by copying and pasting the names on the list on one column. Then in the column next to it create a numbered list by typing 1, 2, and 3 then highlighting those and dragging the box down until it matches the length of the wedding list. Thus you will get a total of how many people are on your list and can use this number in all your future wedding planning activities.



How to Plan your Wedding   How to Plan your Wedding                                                                           How to Hire a Wedding Planner    How to Hire a Wedding Planner